探索歐洲企業如何確保員工數據保護法規（GDPR）合規要求

Discover the best practices for European companies to ensure GDPR compliance in HR. Learn how BIPO, a global payroll and people solutions provider, help organisations navigate the complexities of data protection and privacy regulations.

In today’s data-driven world, safeguarding personal information is paramount, especially in the realm of human resources. For companies in Europe, compliance with the General Data Protection Regulation (GDPR) is not just a legal requirement but also essential for maintaining trust and protecting the privacy rights of employees. As a global payroll and people solutions provider, we recognise the significance of GDPR compliance and provide innovative solutions to help European organisations navigate these complex regulations.

在當今數據驅動的世界中，保護個人資訊至關重要，特別是在人力資源領域。 對於歐洲公司來說，遵守《通用數據保護條例》（GDPR）不僅是法律要求，也是維護信任和保護員工隱私權利的關鍵。 BIPO作為全球薪酬和人力資源解決方案供應商，我們深知GDPR合規性的重要性，並提供創新解決方案，幫助歐洲企業應對這些複雜且重要的法規。

• Transparent Data Collection: Companies must ensure transparent data collection practices by clearly communicating the purpose, scope, and legal basis for processing personal data to employees. BIPO’s HR Management System (HRMS) incorporates features that facilitate transparent data collection, allowing organisations to gather and manage employee information in a compliant manner.
• 透明化數據收集：公司必須向員工明確說明處理個人數據的目的、範圍和法律依據，從而確保數據收集行為的透明度。 BIPO的人力資源管理系統（HRMS）具有透明收集數據的功能，使企業能够以合規的管道收集和管理員工資訊。

• Lawful Processing: Under the GDPR, organisations must have a lawful basis for processing personal data. BIPO’s HRMS software enables companies to define and track lawful bases for processing employee data, ensuring compliance with GDPR requirements.

• 合法處理：根據GDPR，企業處理個人數據必須有合法依據。 BIPO的人力資源管理系統（HRMS）可幫助企業合法跟踪和處理員工數據，確保符合GDPR的要求。

• Data Minimisation: Companies should practice data minimisation by collecting only the necessary personal data required for HR processes. BIPO’s HRMS software provides customisable data fields, enabling organisations to capture country-relevant employee information while minimising unnecessary data collection.

• 數據最小化：公司應實行數據最小化，只收集人力資源流程所需的必要個人數據。 BIPO的人力資源管理系統（HRMS）提供可定制的數據欄位，使企業能够捕捉與國家相關的員工資訊，同時最大限度减少不必要的數據收集。

• Consent Management: Obtaining and managing employee consent is crucial for GDPR compliance. BIPO’s software offers consent management features that allow companies to document and track employee consent, ensuring transparency and accountability.

• 授權管理：獲得和管理員工的授權同意對於遵守GDPR至關重要。 BIPO人力資源管理系統提供授權管理功能，允許公司記錄和跟踪員工的授權情况，確保透明度和問責制。

• Enhanced Data Security: Protecting personal data is of utmost importance. BIPO’s HR Management System (HRMS) incorporates robust security measures, including data encryption, access controls, and regular security updates, to safeguard employee information from unauthorized access or breaches.

• 增强數據安全性：保護個人數據至關重要。 BIPO的人力資源管理系統（HRMS）採取了强有力的安全措施，包括資料加密、存取控制和定期安全更新，以保護員工資訊免遭未經授權的訪問或洩露。

• Data Subject Rights: GDPR grants individuals certain rights, such as the right to access, rectify, and erase their personal data. BIPO’s HR Management System (HRMS) empowers companies to efficiently handle data subject requests, enabling them to respond promptly and ensure compliance with GDPR obligations.

• 數據主體權利：GDPR授予個人某些權利，如訪問、更正和删除其個人數據的權利。 BIPO的人力資源管理系統（HRMS）可幫助企業有效處理數據主體的請求，使其能够及時做出回應，並確保遵守GDPR義務。

• Data Protection Impact Assessments:
  Conducting data protection impact assessments (DPIAs) helps organisations identify and mitigate potential risks to data privacy. BIPO’s HR Management System (HRMS) facilitates the documentation and evaluation of DPIAs, assisting companies in maintaining GDPR compliance.

• 數據保護影響評估：開展數據保護影響評估（DPIAs）有助於企業識別和降低數據隱私的潛在風險。 BIPO的人力資源管理系統（HRMS）有助於DPIAs的記錄和評估，幫助企業保持GDPR合規性。

• Employee Training and Awareness: Companies should provide regular training and awareness programs to educate employees about their data protection rights and responsibilities. BIPO offers advice as to how best to communicate with Associates to ensure awareness and understanding on GDPR.

• 員工培訓：公司應提供定期培訓計畫，讓員工瞭解他們的數據保護權利和責任。 BIPO會提供建議，確保與員工達到有效溝通，讓他們能够瞭解並重視GDPR的重要性。

Ensuring GDPR compliance in HR is a continuous effort that requires a combination of robust processes, technologies, and employee awareness. Partnering with BIPO, a global payroll and people solutions provider with expertise in HR solutions, empowers Europe-based organisations to navigate the complexities of GDPR and establish a culture of data protection and privacy.

確保人力資源部門遵守GDPR是一項持續的工作，需要將强大的流程、科技和員工意識結合起來。 BIPO作為一家全球薪酬和人力資源解決方案供應商，在人力資源解決方案方面擁有豐富的專業知識，能够幫助歐洲企業應對GDPR的複雜性，並建立數據保護和隱私文化。